Privacy Policy, Terms of Service & Cookie Policy
Last Updated: May 21, 2025
Privacy Policy
1. Introduction
Welcome to Riga TechWeek (“we,” “our,” or “us”). We respect your privacy and are committed to protecting your personal data. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website at www.rigatechweek.lv (the “Website”) or use our services.
This policy applies to information we collect:
- On our Website
- Through forms on our Website
- When you register for events
- When you subscribe to our newsletter
- When you contact us
Please read this Privacy Policy carefully. If you do not agree with the terms of this Privacy Policy, please do not access the Website.
2. Data Controller
For the purposes of the applicable data protection laws (including the General Data Protection Regulation (GDPR)), the data controller is:
SIA XYZ Combinator, reg. no 40203505581, registered in Latvia
Email: privacy@rigatechweek.lv
3. Information We Collect
3.1 Personal Data
We may collect, use, store, and transfer different kinds of personal data about you, which we have grouped together as follows:
- Identity Data: includes first name, last name, organization/affiliation
- Contact Data: includes email address, telephone number
- Technical Data: includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this Website
- Usage Data: includes information about how you use our Website and services
- Marketing and Communications Data: includes your preferences in receiving marketing from us and our third parties and your communication preferences
3.2 Special Categories of Personal Data
We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data).
4. How We Collect Your Personal Data
We use different methods to collect data from and about you including through:
- Direct interactions: You may give us your Identity and Contact Data by filling in forms on our Website, submitting event proposals, expressing interest in supporting Riga TechWeek, corresponding with us by email, or otherwise.
- Automated technologies or interactions: As you interact with our Website, we may automatically collect Technical Data about your equipment, browsing actions, and patterns. We collect this personal data by using cookies, server logs, and other similar technologies. Please see our Cookie Policy below for further details.
- Third parties or publicly available sources: We may receive personal data about you from various third parties and public sources, such as analytics providers like Google.
5. How We Use Your Personal Data
We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:
- Where we need to perform the contract we are about to enter into or have entered into with you
- Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests
- Where we need to comply with a legal obligation
- Where you have given consent
5.1 Purposes for Which We Will Use Your Personal Data
We have set out below a description of all the ways we plan to use your personal data:
- To register you for our events
- To process and deliver our services
- To manage our relationship with you
- To administer and protect our business and this Website
- To deliver relevant Website content and advertisements to you
- To use data analytics to improve our Website, products/services, marketing, customer relationships, and experiences
- To send you marketing communications
6. Legal Basis for Processing
Under GDPR, we must have a legal basis for processing your personal data. Our legal bases for processing are:
- Consent: You have given clear consent for us to process your personal data for a specific purpose.
- Contract: The processing is necessary for a contract we have with you, or because you have asked us to take specific steps before entering into a contract.
- Legitimate Interests: The processing is necessary for our legitimate interests or the legitimate interests of a third party, unless there is a good reason to protect your personal data which overrides those legitimate interests.
- Legal Obligation: The processing is necessary for us to comply with the law.
7. Data Retention
We will only retain your personal data for as long as reasonably necessary to fulfill the purposes we collected it for, including for the purposes of satisfying any legal, regulatory, tax, accounting or reporting requirements.
In determining the appropriate retention period for personal data, we consider the amount, nature and sensitivity of the personal data, the potential risk of harm from unauthorized use or disclosure of your personal data, the purposes for which we process your personal data, and whether we can achieve those purposes through other means, as well as the applicable legal, regulatory, tax, accounting or other requirements.
By law, we have to keep basic information about our customers (including Contact, Identity, Financial and Transaction Data) for six years after they cease being customers for tax purposes.
8. Disclosure of Your Personal Data
We may share your personal data with the following parties:
- Service providers who provide IT and system administration services
- Professional advisers including lawyers, bankers, auditors, and insurers
- Government bodies that require us to report processing activities
- Third parties to whom we may choose to sell, transfer or merge parts of our business or our assets
- Event hosts and partners who need your information to provide services you’ve registered for
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
9. International Transfers
We may transfer your personal data to countries outside the European Economic Area (EEA). Whenever we transfer your personal data out of the EEA, we ensure a similar degree of protection is afforded to it by ensuring at least one of the following safeguards is implemented:
- We will only transfer your personal data to countries that have been deemed to provide an adequate level of protection for personal data by the European Commission.
- Where we use certain service providers, we may use specific contracts approved by the European Commission which give personal data the same protection it has in Europe.
- Where we use providers based in the US, we may transfer data to them if they are part of the Privacy Shield which requires them to provide similar protection to personal data shared between Europe and the US.
10. Your Legal Rights
Under GDPR, you have the following rights:
- Access: You can request access to your personal data.
- Rectification: You can request correction of your personal data.
- Erasure: You can request erasure of your personal data.
- Restriction: You can request restriction of processing of your personal data.
- Portability: You can request the transfer of your personal data to you or to a third party.
- Objection: You can object to processing of your personal data.
- Automated decision-making: You can object to automated decision-making, including profiling.
If you wish to exercise any of these rights, please contact us at privacy@rigatechweek.lv.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive, or excessive. Alternatively, we could refuse to comply with your request in these circumstances.
11. Data Security
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used, or accessed in an unauthorized way, altered, or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors, and other third parties who have a business need to know. They will only process your personal data on our instructions, and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
12. Changes to the Privacy Policy
We may update this Privacy Policy from time to time by posting a new version on our Website. You should check this page occasionally to ensure you are happy with any changes.
Terms of Service
1. Introduction
These Terms of Service (“Terms”) govern your access to and use of the Riga TechWeek website and services. By accessing or using our Website, you agree to be bound by these Terms.
2. Definitions
- “Website” refers to www.rigatechweek.lv
- “Services” refers to any services offered through the Website, including event registration, information provision, newsletter subscriptions, etc.
- “User,” “You,” and “Your” refers to the individual accessing or using the Website or Services
- “We,” “Us,” and “Our” refers to Riga TechWeek
3. Use of the Website
3.1 Eligibility
You must be at least 16 years old to use our Website and Services. By using our Website, you represent and warrant that you meet this requirement.
3.2 User Account
Some parts of our Website may require you to create an account. You are responsible for maintaining the confidentiality of your account information and for all activities that occur under your account. You agree to notify us immediately of any unauthorized use of your account.
3.3 Prohibited Activities
You agree not to:
- Use the Website in any way that violates any applicable local, national, or international law or regulation
- Use the Website to send, knowingly receive, upload, download, use, or re-use any material that does not comply with these Terms
- Impersonate or attempt to impersonate Riga TechWeek, a Riga TechWeek employee, or another user
- Engage in any activity that interferes with or disrupts the Website (or the servers and networks connected to the Website)
- Attempt to gain unauthorized access to any portion of the Website or any other systems or networks connected to the Website
- Use any robot, spider, or other automatic device, process, or means to access the Website for any purpose, including monitoring or copying any of the material on the Website
- Introduce any viruses, Trojan horses, worms, logic bombs, or other malicious or technologically harmful material
4. Intellectual Property Rights
4.1 Website Content
The Website and its entire contents, features, and functionality (including but not limited to all information, software, text, displays, images, video, and audio, and the design, selection, and arrangement thereof) are owned by Riga TechWeek, its licensors, or other providers of such material and are protected by international copyright, trademark, patent, trade secret, and other intellectual property or proprietary rights laws.
4.2 Limited License
We grant you a limited, non-exclusive, non-transferable, and revocable license to access and use the Website for your personal, non-commercial use. This license does not include:
- Modifying or copying the materials
- Using the materials for any commercial purpose or for any public display
- Attempting to decompile or reverse engineer any software contained on the Website
- Removing any copyright or other proprietary notations from the materials
- Transferring the materials to another person or “mirroring” the materials on any other server
4.3 User Content
By posting, uploading, or otherwise making available any content on our Website, you grant us a non-exclusive, transferable, sub-licensable, royalty-free, worldwide license to use, copy, modify, create derivative works based on, distribute, publicly display, publicly perform, and otherwise use the content in connection with the Website and our business.
5. Event Submission and Participation
5.1 Event Submission
If you submit an event to be included in Riga TechWeek:
- You represent and warrant that you have all necessary rights, licenses, and permissions to host the event
- You assume full responsibility for your event, including compliance with all applicable laws and regulations
- Riga TechWeek reserves the right to approve, reject, or remove any event submission at its sole discretion
5.2 Event Participation
When participating in events organized as part of Riga TechWeek:
- You agree to follow any rules, guidelines, or instructions provided by the event organizers
- You acknowledge that Riga TechWeek is not responsible for the content, safety, or any other aspect of events hosted by third parties
- You participate in events at your own risk
6. Disclaimer of Warranties
The Website and all content provided on or through the Website are provided on an “as is,” “as available” basis, without warranties of any kind, either express or implied, including, without limitation, implied warranties of merchantability, fitness for a particular purpose, or non-infringement.
We do not warrant that:
- The Website will function uninterrupted, secure, or available at any particular time or location
- Any errors or defects will be corrected
- The Website is free of viruses or other harmful components
- The results of using the Website will meet your requirements
7. Limitation of Liability
To the fullest extent permitted by applicable law, in no event shall Riga TechWeek, its affiliates, or their licensors, service providers, employees, agents, officers, or directors be liable for damages of any kind, under any legal theory, arising out of or in connection with your use, or inability to use, the Website, any websites linked to it, any content on the Website or such other websites, including any direct, indirect, special, incidental, consequential, or punitive damages.
8. Indemnification
You agree to defend, indemnify, and hold harmless Riga TechWeek, its affiliates, licensors, and service providers, and its and their respective officers, directors, employees, contractors, agents, licensors, suppliers, successors, and assigns from and against any claims, liabilities, damages, judgments, awards, losses, costs, expenses, or fees (including reasonable attorneys’ fees) arising out of or relating to your violation of these Terms or your use of the Website.
9. Changes to Terms
We may revise and update these Terms from time to time at our sole discretion. All changes are effective immediately when we post them. Your continued use of the Website following the posting of revised Terms means that you accept and agree to the changes.
10. Governing Law and Jurisdiction
These Terms shall be governed by and construed in accordance with the laws of Latvia, without regard to its conflict of law provisions. Any dispute arising from or relating to these Terms or your use of the Website shall be subject to the exclusive jurisdiction of the courts located within Latvia.
11. Severability
If any provision of these Terms is held by a court or other tribunal of competent jurisdiction to be invalid, illegal, or unenforceable for any reason, such provision shall be eliminated or limited to the minimum extent such that the remaining provisions of the Terms will continue in full force and effect.
12. Entire Agreement
These Terms, our Privacy Policy, and Cookie Policy constitute the sole and entire agreement between you and Riga TechWeek regarding the Website and supersede all prior and contemporaneous understandings, agreements, representations, and warranties, both written and oral, regarding the Website.
13. Contact Information
Questions about the Terms should be sent to us at legal@rigatechweek.lv.
Cookie Policy
1. Introduction
This Cookie Policy explains how Riga TechWeek (“we,” “us,” or “our”) uses cookies and similar technologies on our website www.rigatechweek.lv (the “Website”). This Cookie Policy should be read together with our Privacy Policy and Terms of Service.
2. What Are Cookies
Cookies are small text files that are stored on your computer or mobile device when you visit a website. They are widely used to make websites work more efficiently and provide information to the website owners.
Cookies can be “persistent” or “session” cookies. Persistent cookies remain on your device when you go offline, while session cookies are deleted as soon as you close your web browser.
3. How We Use Cookies
We use cookies for the following purposes:
3.1 Necessary Cookies
These cookies are essential for the Website to function properly. They enable core functionality such as security, network management, and account authentication. You may disable these by changing your browser settings, but this may affect how the Website functions.
3.2 Analytics Cookies
We use Google Analytics to collect information about how visitors use our Website. These cookies collect information in an anonymous form, including the number of visitors to the Website, where visitors have come from, and the pages they visited. We use this information to improve our Website and enhance user experience.
3.3 Functional Cookies
These cookies enable the Website to provide enhanced functionality and personalization. They may be set by us or by third-party providers whose services we have added to our pages.
3.4 Marketing Cookies
These cookies are used to track visitors across websites. The intention is to display ads that are relevant and engaging for the individual user and thereby more valuable for publishers and third-party advertisers.
4. Third-Party Cookies
In addition to our own cookies, we may also use various third-party cookies to report usage statistics of the Website and improve our services.
4.1 Google Services
We use Google Sitekit plugin which integrates Google Analytics and Google Search Console. These services use cookies to collect information about how you use our Website. The information collected is used to compile reports and to help us improve the Website.
The information collected by Google may be transferred to, and stored by, Google on servers outside the European Economic Area. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf.
5. Managing Cookies
Most web browsers allow you to control cookies through their settings preferences. However, if you limit the ability of websites to set cookies, you may worsen your overall user experience, since it will no longer be personalized to you.
Below you can find information on how to manage cookies in different browsers:
6. Cookie Consent
When you first visit our Website, you will be shown a cookie consent banner requesting your consent to set cookies according to this Cookie Policy. You can choose to accept all cookies, only necessary cookies, or customize your preferences.
You can change your cookie preferences at any time by clicking on the “Cookie Settings” link in the footer of our Website.
7. Changes to the Cookie Policy
We may update this Cookie Policy from time to time to reflect changes in technology, regulation, or our business practices. Any changes will become effective when we post the revised Cookie Policy on the Website. We encourage you to periodically review this page for the latest information on our cookie practices.
8. Contact Us
If you have any questions about our use of cookies or this Cookie Policy, please contact us at:
Email: privacy@rigatechweek.lv